Careers

Company background

Our client is Asia’s leading business expansion specialist, with global knowledge and local expertise in business, corporate, investor, human resources & payroll, corporate trust & debt services, and governance advisory.

Due to business expansion, they are looking for different level of Corporate Secretary Professionals to join their organization, from Fresh Graduate to Senior Manager (Team lead) grade.

• Good career prospects
• Newly created position
• Attractive salary & benefits

Corporate Secretary

This is a unique role where you will manage a portfolio of clients comprising of public and private companies and providing them with an integrated package of corporate secretarial services and solutions to meet their varied business needs. This is an exciting opportunity to join one of the fastest growing and larger corporate secretarial firms in Singapore.

Manager, Senior Manager, Senior Manager (Team Lead)

The ideal candidate must be conversant with all aspects of corporate secretarial practice and should have experience in handling corporate secretarial matters of companies.

• Manage a portfolio of clients
• Provide advice to clients on corporate secretarial matters
• Provide good client service by ensuring clients receive prompt responses to requests and queries
• Ensure regulatory compliance in the corporate secretariat are met
• Support on ad hoc projects, legal research and compliance matters
• Ensure all communications with clients are supported with proper documentation and responsibilities to meet deadlines.
• Coach and review work of junior team members to enable them to carry out their roles effectively and efficiently
• Additionally for Team Leads, be responsible for team KPI and target

Requirements

• Qualified Chartered Secretary or LLB qualification with a minimum of 7-10 years’ experience in the Corporate Secretarial Field, with at least 3-5 years in a managerial role preferably in a professional firm

• Display strong leadership and people management abilities
• Strong command of languages
• Must have good interpersonal, communication (both verbal and written) and negotiation skills

 

Associate, Senior Associates

The successful candidate will be responsible for clients’ corporate secretarial duties.

• Handle all aspects of clients’ corporate secretarial matters (both listed and non-listed companies) in accordance with Companies Act, SGX Listing Manual and Code of Corporate Governance (where applicable)
• Assist with incorporation of companies, registration of foreign entities and limited liability partnerships
• Striking off companies
• Prepare resolutions, minutes of meetings and ancillary documents
• Ensure compliance with relevant statutory and regulatory requirements.
• Maintenance of statutory registers and submission of statutory returns to ACRA
• Perform any other secretarial duties and support as and when assigned

Requirements

• Degree / Advance Dip / Dip / CSIS Members / Graduate of CGI (Chartered Governance Institute, UK) or currently pursuing of CGQP course. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply
• Proficient in both spoken and written English
• Positive work attitude with strong initiatives and a team player
• Ability to take challenges and meet tight deadlines
• Independent, self-motivated and possesses good interpersonal skills
• Applicants with:

1. i) at least 2 years of relevant experience can be considered for the position of an Associate.
2. ii) at least 4 years of relevant experience can be considered for Senior Associate.

Assistant Associate (fresh graduate or less than 2 years experience)

The successful candidate will be responsible for clients’ corporate secretarial duties.

• all aspects of clients’ corporate secretarial matters (both listed and non-listed companies) in accordance with Companies Act, SGX Listing Manual and Code of Corporate Governance (where applicable)
• incorporation of companies, registration of foreign entities and limited liability partnerships
• Striking off companies
• Prepare resolutions, minutes of meetings and ancillary documents
• Ensure compliance with relevant statutory and regulatory requirements.
• Maintenance of statutory registers and submission of statutory returns to ACRA
• Perform any other secretarial duties and support as and when assigned company incorporation / striking off
• preparation of directors’ and shareholders’ resolutions
• ensuring compliance in accordance to relevant statutory requirements
• maintenance of statutory registers and submission of statutory returns to ACRA
• other ad-hoc duties as and when required

Requirements

• Degree / Advance Dip / Dip / CSIS Members / Graduate of CGI (Chartered Governance Institute, UK) or currently pursuing of CGQP course. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply
• Proficient in both spoken and written English
• Positive work attitude with strong initiatives and a team player
• Ability to take challenges and meet tight deadlines
• Independent, self-motivated and possesses good interpersonal skills

If you are a good team player who meets the requirements of the above position, please email a detailed resume in MS Word format to:

diron.chua@wisenetasia.com

EA Registration No.: R1221016
WiseNet Asia Pte Ltd
Licence No. 11C5663
Tel: +65 6337 2231
www.wisenetasia.com

All applications will be treated in strictest confidence.
We regret that only shortlisted candidates will be notified.

 

Published on 6 July 2022

 

 

 

The National University Health System (NUHS) is one of three public healthcare clusters in Singapore, and an integrated Academic Health System and Regional Health System that delivers value-driven, innovative and sustainable healthcare in Singapore.

We leverage our unique position as an Academic Health System to tap on the wealth of resources residing within the National University of Singapore (NUS). Through collaborations with NUS faculties, we are able to draw upon their academic, research and creative capabilities to develop solutions for existing and emerging health and healthcare needs.

As a Regional Health System, we work in close collaboration with community hospitals, general practitioners, family medicine clinics, nursing homes and other community partners to provide integrated care to the community.

With member institutions under one Academic Health System, NUHS creates synergies as a fully integrated cluster to provide seamless care, develop solutions for Singapore’s healthcare challenges and nurture the next generation of healthcare professionals.

We have vacancies for the following:

Senior Manager

NUHS Board Secretariat

Job Responsibilities

• Ensure compliance with Companies Act and Charities Act and other relevant statutory requirements
• Plan, organise and Physical Board/Committee Meetings, including preparation of meeting materials and Minutes Taking.
• Ensure Board proceedings/decisions are properly recorded and minute taking
• Support Head of Corp Sect, Board and Board Chairman
• Managing Board Secretarial physical and virtual records (minute books, statutory registers, board manual and shared folders)
• Managing Special Board Sect Projects (Eg. SOPs, Board Manual, Board Evaluation, Board Training & Development and Board Induction etc)
• Mentoring and Training junior corp sect team members
• All other related corporate secretarial support (including administrative duties)

Requirements – Qualification Required and Area of Discipline

CGI Graduate (previous known as ICSA Graduate)

Track record in corporate secretariat or related functions

Job experience in large or listed company an advantage

Required Competencies and Capabilities (Skills, Experiences and Professional Licenses)

• Minimum 8 to 10 years of related work experience in large or listed companies
• Good organisational, interpersonal and communication skills
• Meticulous, attentive to detail and process driven
• Able to multi-task, meet deadlines and work with minimum supervision as well as under pressure
• Ability to lead and mentor/coach junior team members
• Good analytical and organisation skills
• Excellent communication skills in both written and spoken and problem solving skills
• Passionate, can-do attitude, open to critical feedback
• Proficient in MS office, knowledge of corporate secretarial software, Pervasent Board App, ACRA, Bizfile and Charity Portal is an advantage.

 

Senior Associate Executive (Temp-Maternity cover)

NUHS, Legal Office & Board Secretariat

Overview

Reporting to Head of Department, Deputy Group General Counsel and/or Reporting Officer and to provide support to Board Secretariat in all aspects of corporate secretarial services and all related functions.

Job Responsibilities

• Provide full corporate secretariat support
• Plan and organize Board/Committee Meetings, including preparation of meeting materials and Minutes Taking
• Organised and maintain shared folder of corporate secretarial
• Assist in organising events and training related to the Board

Requirements

• Preferably a SAICSA Executive Diploma in Corporate Administration (EDCA) or a Degree equivalent
• More than 2 years of relevant experience in a large or public listed company or service provider for corporate secretarial services
• Ability to carry our basic corporate secretarial tasks without supervision
• Ability to multi-task and work under tight timelines
• Must be meticulous and keen eye for details
• Good analytical and organization skills
• Excellent communication skills in both written and spoken and problem solving.

 

Recruiter: Nooraini Hamid

Email address: Nooraini_Hamid@nuhs.edu.sg

 

Published on 15 June 2022

Singapore American School

Job Description

Reports To       :           Superintendent

Work Year        :           10-month Support Staff Schedule

(July of one year to June of the next)

 

POSITION OVERVIEW:

This individual is responsible for supporting the meetings and activities of the SAS school board.

This involves working with the board and school leadership team to:

• prepare meeting agendas and coordinate supporting materials;
• understand relevant board governance provisions and Singapore law and ensure they are adhered to;
• draft minutes for all board and board committee meetings;
• assist with the administration of the annual board election process;
• help facilitate governance training for board members;
• schedule meetings and calendars for board-related activities and liaise with the SAS communications director on board communications.

Responsibilities also include confidential executive support to the board chair, committee chairs, members of the board, and board committees.

The Board Secretary is an employee of Singapore American School and reports to the superintendent with an independent fiduciary duty as well to the board chair. The superintendent will provide feedback on the performance of his/her duties.

 

QUALIFICATIONS:

• Bachelor’s or higher degree
• Experience with office management and/or executive support
• Very strong oral and written skills and exceptional command of the English language
• Discretion in handling confidential matters
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities
• Ability to understand and explain procedural and legal requirements related to the operation of the board.
• Proactive approach to problem-solving
• Strong interpersonal skills and ability to build relationships with SAS stakeholders, including the school board, staff, and external stakeholders
• Preferred prior experience working with a CEO, board, school board or similar
• Legal background a plus but not a requirement
• Experience with hosting online meetings via Zoom, Webex, or similar
• Exemplary writing and editing skills, with proficiency in Google Docs, Spreadsheet, Google Drive, Microsoft Word, PowerPoint, Excel

 

PERFORMANCE RESPONSIBILITIES:

• Support the board with preparation for monthly board meetings, annual board retreat, and all board committee work, including but not limited to the Nominations and Governance Committee, Finance Committee, Facilities Committee, and other committees as appropriate. Additionally occasional evening meetings including community engagement sessions.
  • This work includes calendar invitations, room reservations, catering, printing and gathering necessary materials, preparing agenda items and distributing as appropriate and according to proper timeline in advance of meetings
• Attend all board and board committee meetings. Draft written minutes of the meetings and prepare them for review and approval with officers and committee chairs. Keep track of action items and discussions that require follow-up, and engage in dialogue with stakeholders regarding these discussions
• Maintain board records and governing documents: By-Laws, Board Operating Procedures and other governing documents
• Act as the liaison between the board and the SAS Communications Office to ensure all board communications reach the intended audiences. Prepare and coordinate communications for all board events and elections in collaboration with the board and Communications Office. Ensure board content on the website is current and execute any necessary revisions
• Collaborate with the Superintendent’s office on joint board/ Superintendent tasks
• Track and consider issues arising from discussions in any one group which should be raised with the full board or another committee. This includes close follow-up on time-sensitive issues. Maintain up-to-date paper and electronic records including board packets, approved board and committee minutes, board resolutions, new board and committee member documents, orientation materials, and annual board member changes
• Continuously monitor emails sent to the board email address and respond or distribute to board members as appropriate
• Assist with board elections and support the Nominations and Governance Committee and Election Task Force during the annual board elections process, including but not limited to coordinating publicity and communications, preparation/updating election materials, meet the candidates events, and consultants
• Proactively manage timelines to ensure that board meets guidelines set out in the board governing documents
• Provide administrative support, including but not limited to, updating the board directory, disseminating information to board members, maintaining board records, overseeing the resolution process, and developing the draft annual board and committee calendars
• Coordinate and manage all board functions, including board internal and external communications, monthly board and committee meetings, board and committee trainings and professional development, the annual board retreat, community information sessions, board elections events, and board social events
• Coordinate documentation required for ACRA-registered board member appointments and resignations with the external corporate secretary

 

REFERENCES:

References requested.

Please provide names and contact information for at least three professional references.

Please include at least two supervisors

 

HOURS:

Flexible and variable schedule and hours

Hours required 15-25 hours per week on average.

10 month position to align with SAS school year.

General availability on evenings and weekends to respond to board member requests

Flexibility will be required for evening meetings of the board and committees, and evening work required to prepare materials and respond to urgent inquiries. The work calendar will be coordinated with the superintendent and board chair.

CONTACT: For more information contact Human Resources

Interested applicants please apply via this link : https://recruit.hirebridge.com/v3/application/applink.aspx?cid=6379&jid=582239

NOTE: This job description is a living document and will evolve as the job evolves

Published on 20 May 2022

 

Description of company profile

Chevalier Law LLC is a boutique law firm with expertise in corporate, capital markets, commercial litigation, international arbitration, and corporate real estate. Its lawyers have worked at major international and local law firms and large SGX-ST listed companies and pride themselves on delivering commercial, efficient, incisive and client-focused solutions.

We are in an association with Curtis-Mallet-Prevost Colt & Mosle LLP, a full-service international law firm headquartered in New York with 19 global offices across United States, Europe, Latin America, Middle East and Asia. Our in-depth local knowledge and experience together with Curtis’ international reach and expertise, allows us to be effective and deliver value-added services on cross border transactions and disputes.

We act for a wide range of clients including Singapore and Hong Kong listed companies, issue managers, private equity funds, multinational companies, Chinese conglomerates, asset management companies, developers, construction companies, high net worth individuals, and small and medium enterprises. Our practice areas include mergers & acquisitions, capital markets, commercial litigation, international arbitration, private equity, transactions with PRC elements, corporate real estate and corporate secretarial services.

Job Advertisement

Chevalier Law LLC – Corporate Secretarial Executive/ Senior Executive/ Assistant Manager

Chevalier Law LLC is a law corporation licensed and registered in Singapore under the Legal Profession Act (Chapter 161) with limited liability. Our team provides corporate secretarial services (including named company secretary) to a number of public listed companies listed on Singapore Securities Trading Limited (“SGX-ST”) and Hong Kong Stock Exchange (“HKEX”) and also private limited companies.

As part of our expansion, we are looking for a conscientious individual seeking a career opportunity with us as Corporate Secretarial Executive/ Senior Executive/ Assistant Manager. You will be part of a team providing company secretarial services to our corporate secretarial clients.

Roles & Responsibilities

Assist the named Company Secretary to manage and perform full spectrum of corporate secretariat tasks pertaining to a portfolio of private companies and public listed companies

• Preparing resolutions and minutes of meetings (where necessary, for public listed companies)
• Assist with release of announcements to the SGX- ST and HKEX (with guidance, when necessary)
• Provide support to the named Company Secretary and ensure clients’ continued compliance with the statutory and regulatory requirements
• Regularly review/update and maintain proper records of clients’ KYC/CDD compliance
• Maintaining timely and proper updates of companies’ registers and statutory records
• Working as a team within the corporate secretarial team to ensure timely progression of workflow, quick turnaround time of clients’ deliverables and maintaining high level clients’ services.

 Requirements

• Candidate with an ICSA qualification or is at final stage of completing the CGQP course and/or strong Chinese language ability will have an advantage
• Candidate should be able to work independently with minimal supervision on a day-to-day basis.
• At least 3 years’ of experience in corporate secretarial work including familiarity with handling public listed companies’ corporate secretarial work
• Good understanding of the Companies Act and willing to learn and gain technical knowledge on SGX-ST and HKEX rules and other regulatory requirements

 

• Meticulous, organised and possess initiative
• A good team player

Candidates who are to commence work within short notice would be an added advantage.

Interested applicants, please forward your resume with expected salary to: engwee.chong@chevalierlawllc.com.

We regret that only shortlisted applicants will be notified.

 

Published on 17 May 2022

 

ZICO Corporate Services Pte Ltd – Corporate Secretarial Senior Associate / Assistant Manager

ZICO Corporate Services is a dedicated, one-stop service provider of company secretarial services. Our team assists corporations and private investors on an array of dedicated services from formation of legal entities, corporate secretarial services to related consultancy services that are central to all public and private limited companies, branches and representative offices as well as trust and foundations.

As part of our expansion, we are looking for a dynamic individual seeking a career opportunity with us as Senior Associate. You will be part of a team providing company secretarial services to our clients.

Roles & Responsibilities

 Assist Team Manager to manage and perform full spectrum of corporate secretariat tasks pertaining to a portfolio of private companies and public listed companies

• Preparing resolutions and minutes of meetings (where necessary, for public listed companies)
• Assist with release of announcements to the SGX- ST (with guidance, when necessary)
• Provide support to Team Manager and ensure clients’ continued compliance with the statutory and regulatory requirements
• Regularly review/update and maintain proper records of clients’ KYC/CDD compliance
• Maintaining proper updates of companies’ registers and statutory records
• Working as a team within the corporate secretarial department to ensure timely progression of workflow, quick turnaround time of clients’ deliverables and maintaining high level clients’ services.

 Requirements

• Candidate must possess at least an ICSA qualification or is at final stage of completing the CGQP course
• Candidate should be able to work independently with minimal supervision on a day-to-day basis.
• At least 3-4 years’ of experience in Corporate Secretarial including familiarity with handling public listed companies corporate secretarial work
• Good understanding of the Companies Act and willing to learn and gain technical knowledge on SGX-ST rules and other regulatory requirements
• Good command of English language
• Meticulous, organized and possess initiative
• A good team player

Candidates who are to commence work within short notice would be an added advantage.

Interested applicants, please forward your resume with expected salary to: catherine.chew@zicoholdings.com.

We regret that only shortlisted applicants will be notified.

Published on 6 May 2022

UOL Group Limited (UOL) is a leading listed property and hotel group in Singapore with investments in Asia Pacific countries such as Malaysia, China, Vietnam and Australia. We are looking for people who will make a different and also share in our passion for growth and success.

For more information, you may visit our website at www.uol.com.sg.

Deputy Corporate Secretariat Manager

 You will report to the Corporate Secretariat Manager and be responsible for handling a portfolio of corporate secretarial matters (both Singapore and overseas) including but not limited to the preparation of directors’ resolutions, assisting in the organizing of papers for board meetings and preparation of board minutes, Bizfile+ filings with ACRA and release of SGXNet announcements.  You will also ensure that statutory and regulatory requirements are met, registers and minute books and database of corporate secretarial precedents are updated and liaise with auditors and other service providers for information and documents.

Requirements:

• CSIS/ICSA qualification with at least 5 years of relevant experience in a corporate secretarial firm, law firm or public listed company. Those with more years of relevant experience may be considered for the position of Manager.
• Experience in the full spectrum of corporate secretarial duties and responsibilities
• Good interpersonal, oral & written communication skills
• Proactive, resourceful, meticulous and able to multitask
• Team player as well as able to work well with minimum supervision
• Proficient in MS Office

Interested applicants are required to email their detailed resume to careers@uol.com.sg

We regret that only short-listed candidates will be notified.

Published on 5 April 2022

WNLEX LLC is a law corporation registered in Singapore under the Legal Profession Act (Chapter 161) with limited liability.

Position for paralegal / corporate secretary

1. Fluent in English language
2. Preferably with at least 1 year of experience in corporate or corporate secretarial matters
3. Willing to learn new things
4. Remuneration will be commensurate with experience

Interested applicants, please send your details resume to: ngliyong@wnlex.com.sg

 

Published on 1 April 2022

LSH MANAGEMENT SERVICES PTE LTD

Co. Reg. No. 199203301N

SINGAPORE

CORPORATE SECRETARIAL SENIOR / EXECUTIVE

LSH Management Services Pte Ltd, established in 1992, is a professional services firm.

LSH offers the following core services:

• Corporate Secretarial
• Book Keeping
• Unaudited Financial Statements
• XBRL
• GST
• Payroll
• Payment Processing
• Immigration
• Taxation

We are looking for the following position:

Corporate Secretarial Senior/Executive

Job Description:

The successful candidate will handle the full spectrum of corporate secretarial matters for a portfolio of clients (local and foreign companies). They should possess knowledge of company secretarial practice, Singapore Companies Act and relevant laws.

Responsibilities include (but not limited to):

• Company Registration including incorporation of Singapore companies / Registration of Foreign companies, LLPs, etc
• Preparation of Directors’ and Shareholders’ resolutions relating to various statutory matters including share capital reduction, change of company constitution, change of company name, etc.
• Update and maintain statutory registers and records to ensure compliance with statutory and regulatory requirements
• E-filing of documents with ACRA
• E-stamping with IRAS
• Employment Pass applications
• Conduct of Due Diligence for our clients
• Provide advice on provisions of the Singapore Companies Act

Key Skills/Attributes:

Candidates should possess the following skills/attributes:

• Diplomacy
• Meticulous attention to detail
• Organisational & time management skills
• Excellent computing, interpersonal and teamworking skills
• Strong written/verbal communication skills
• Willing to learn and willing to work hard

Education & Experience:

• ICSA Graduate preferred, or equivalent qualifications.
• Knowledge of XBRL would be an advantage
• Candidates must have the relevant experience, preferably within a corporate secretarial/accounting firm environment
• Able to work independently with minimum supervision.

Candidates who possess the required qualification and/or experience, please send in your resume with full particulars, educational qualifications, working experience, current and expected salary, contact number and a recent photograph to:

HR Director

LSH Management Services Pte Ltd

160 Robinson Road

#18-07 SBF Center

Singapore 068914

or

Email : humanresource@lshmanagement.com.sg

 

 

Published on 24 March 2022

	Job Title			Manager/ Senior Manager, Account Management (Offshore)
	Location			Singapore
	Department			Account Management
	Reporting to			Director, Account Management
	Direct Reports			Not applicable
	Key Responsibilities			Client Relationship Management   ·         Provide clients with a full spectrum of corporate secretarial and regulatory compliance services for offshore entities, i.e. BVI, Cayman, etc. ·         Responsible for managing and handling all clients in the portfolio, developing and maintaining strong long-term relationships, understanding their needs and expectations and ensuring they are engaged in a professional and timely manner ·         Attend meetings with clients and their advisers etc. and ability to realize upselling/cross-selling activities ·         Ability to  identify, analyse and rectify problems at an early stage ·         Co-ordinate formal legal/tax advice for clients where required and work with team members from other sectors for a one Vistra deliverables ·         Provide day to day support to team members when necessary ·         Ability to work with team members from shared service centre in managing deliverables to clients. Experience in managing a small team is an added advantage. Financial ·         Oversee billings, including critical analysis of WIP to ensure accurate bills are generated ·         Analyse profitability of existing clients and address unprofitable clients, to include reviews of fixed fee arrangements and recoverability of time charges ·         Manage debtors in the portfolio and minimise write-offs
	Attributes/ Technical Skills			·         High professional integrity ·         Good communication skills ·         Meticulous attention to fine detail ·         Independent and self-motivated ·         Team player ·         Good presentation and client oriented ·         Good networking contacts and abilities ·         Good understanding of the general principles of company law, company administration and stays up to date with appropriate legislation and professional standards ·         Excellent communication and organizational skills in order to meet tight deadlines ·         Able to identify and solve problems ·         Desirous to build a career in client relationship management
	Relevant Experience			·         Minimum of 5 years experience in handling client portfolio independently
	Education/ Memberships			·         Degree. SAICSA / MAICSA or relevant degree / post graduate / professional qualifications
	Computer Skills			·         Proficient user of Microsoft Packages including Power point, Excel and Word

Contact and Email your CV to email-singapore-hr@vistra.com

Job Title			Senior Associate, Fund Corporate Secretarial
Location			9 Raffles Place #26-01, Republic Plaza Singapore 048619
Business Unit			Fund Corporate Secretarial
Department			Vistra Alternative Investments
Reporting to			Associate Director, Fund Corporate Secretarial
Direct Reports			No
Key Responsibilities			Management and maintenance of for full spectrum of company secretarial duties and be responsible for statutory compliance works Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing and corporate governance Streamline all workflow processes to ensure prompt and professional service Liaising with accounting team, management and clients Monitor and co-ordinating with the agent in relation to the offshore entities i.e. Cayman, BVI and others Attending meetings and draft minutes Drafting and preparing documents i.e. Directors’ Resolution and other relevant documents for the clients Responsibility for compliance Perform other ad-hoc duties as and when required
Attributes/ Technical Skills			Accountability High professional integrity and mature Good communication skills Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking Independent and self-motivated Ability to organise and prioritize work with minimum supervision Strong team player
Relevant Experience			Min of 1-6 years’ experience in handling a portfolio independently. Experience in the professional firms and in handling companies in various jurisdictions is an advantage Experience in handling fund administration will be an added value.
Education/ Memberships			Degree holder Corporate assignments knowledge in Singapore and in other jurisdiction essential Pursuing the qualification of Chartered Secretary (ICSA) would be an added advantage
Computer Skills			Computer proficiency in MS Office Application ·         Viewpoint
Languages			Good written and oral communication skills in English ·         Literacy in Mandarin is an added advantage

Contact and Email your CV to email-singapore-hr@vistra.com

Published on 23 March 2022