Careers

Our company is an established professional management and consultancy firm in Singapore, with a dedicated team of qualified professionals offering quality services in corporate secretarial matters, incorporation, business consultancy and advisory services to small and medium-size companies, offshore and listed companies.

Our company seeks competent candidates to join us as:

Corporate Secretarial Seniors/ Managers

Responsibilities:

The successful candidates will provide corporate secretarial services to clients’. Handle a portfolio of clients consisting of private companies and foreign companies. They should be able to work in a team and supervise corporate secretarial executives/assistants and to provide clients’ with:

• Company incorporations
• Organise board and shareholders’ meetings
• Preparation of directors’/shareholders’ resolutions/board papers
• E-filing of documents with ACRA
• Maintain proper statutory records and responsible for statutory compliance works for clients
• Provide necessary corporate information to directors and senior management on a timely basis
• Ability to work independently
• A meticulous and organised individual with initiative

Requirements:

• ICSA Graduate preferred, or equivalent qualifications
• Conversant with the Companies Act and its requirements
• Minimum 3 years corporate secretarial experience
• Proficiency in MS Office with a high level of technical competence
• Excellent communication and interpersonal skills

Please submit your application with relevant particulars, contact details and a passport size photo to: hr@corpsvcs.com.sg.

Only shortlisted applicants will be notified.

Published on 17 October 2018

Characterist is a full service law firm with young dynamic partners. There are about 16 lawyers and the corporate and commercial department is expanding. The firm is well known for a friendly and nurturing working environment. The head of the corporate and commercial department has more than 17 years of experience as a corporate and commercial lawyer and is willing to train and develop the successful applicant.

Our company is looking for:-

Entry Level Corporate Secretary

Responsibilities:

• Prepare and lodge filings with ACRA for incorporation or registration of business entities, corporate actions, and change in company particulars
• Draft constitutions of companies for incorporation and reserve names for incorporations, registrations, or changes in names
• Prepare resolutions of directors and shareholders and AGM and EGM papers for clients
• Prepare incorporation or registration papers for new business entities
• Prepare share certificates
• Maintain and update statutory registers
• Lodge filings with Singapore Land Authority and IPOS (mainly caveats and trademark applications)
• Do stampings of documents for transfers of shares or charges over shares or property
• Draft letters of engagement
• Prepare invoices to clients
• Prepare correspondence to clients
• Answer client queries
• Administrative work related to the foregoing

Requirements:

• The Institute of Chartered Secretaries and Administrators (ICSA) / Chartered Secretaries Institute of Singapore (CSIS) qualification is necessary
• A meticulous & organized individual who is able to work independently
• Good command of English (in verbal / written)
• Good attitude, humble, motivated & diligent
• IT Savvy – proficient with MS Word, Excel & Outlook

Candidates who possess with required qualification and experience, please send in your resume to:-

bernard@characterist.com

Only shortlisted applicants will be notified.

Published on 04 October 2018

Company Profile:

Tokenup Technology is a one-stop consulting service platform for blockchain projects. We are dedicated to providing the most comprehensive and continuing services for the blockchain industry.

We are a Corporate Service Provider and is registered as a Filling Agent under Section 28F of the Accounting and Corporate Regulatory Authority Act. Our direct agreements with the foreign registries allow us to set up flexible corporate structure(s) (both in Singapore and offshore) for each blockchain project based on actual needs. The comprehensive and continuing services we provide include: statutory secretarial services, company annual and tax filing, corporate audit and accounting, intellectual property protection, regulation & compliance, asset and investment management, quantitative trading, OTC trading, exchange listing assistance, media project rating and code review, institutional investment, online and offline media marketing, and publicity events. Our values lie in our long-term close relationship with prestigious institutions, thereby placing projects on favorable positions.

Our team is made up of professionals from various fields and this brings about a wealth of background resources, together with theoretical and practical experiences. We have been involved in the development of quality projects and we strive to improve in becoming the industry’s leading provider of blockchain solutions.

We welcome you to join our team of professionals:-

Position: Finance and Corporate Secretary Management Executive

Salary: $4,000 – $6,000 (with attractive bonus as partner)

Location: Singapore – South

Work Type: Permanent/Full Time

Minimum Education Level: Degree

Field of Study: Accountancy and Finance

Years of Experience: 2 +

Skills: Accounting and ACRA Filing experiences is a must, Qualified Individual Requirements, Communication Skills, Interpersonal Skills, MS Office

Must-Have Professional Requirement:

• Member of the Chartered Secretaries Institute of Singapore
• Public Accountant registered under the Accountants Act
• Member of the Institute of Singapore Chartered Accounts (ISCA)
• Member of the Association of International Accountants (Singapore)
• Member of the Institute of Company Accountants, Singapore

Job Description:

We are looking for candidates who are interested to work in the blockchain industry and possess the ability to work well in a fast paced environment. Since the industry is in blockchain and digital assets, the work environment and scope will be new and un-traditional to some. The company wants candidates who are open minded, having the passion to learn and understanding the need to analyse situations with a global perspective.

The candidate can look towards an exciting partnership, working in a great environment with attractive benefits (potential shares or options).

Responsibilities:

• Financial Control and Management for existing companies book keepings
• Overseeing financial matters of the company (expenses & credit control, financial reporting)
• Incorporation of new local and offshore companies
• De-registration of existing local and offshore companies
• Drafting of board resolutions and minutes of AGM and EGM
• Updating and maintaining statutory records, liaising and coordinating with internal and external parties (these include offshore agents and regulatory bodies)
• Preparation of corporate secretarial documents and lodgement with ACRA
• Communicating with new and existing customers in English & Chinese
• Other accounting, corporate or ad-hoc duties as assigned from time to time

Requirements/Qualifications:

• Accounting and Filing experiences is a must (2 years and above)
• ACCA/CPA/ISCA/CSIS or other membership as specified above in “Must-Have Professional Requirement”
• Qualified individual in compliance with ww.acra.gov.sg/Registration_and_Renewal_for_FA_and_QI.aspx
• Experienced in the processing and electronic filing requirements with ACRA (bizfile)
• Fluent in Chinese and English (written and spoken) to liaise with clients
• Proficiency in Microsoft Office
• Well organised, able to multitask in a fast paced environment
• Team player and able to work independently

Interested applicants please update your CV with full details on personal particulars, qualification, working experience, expected salary and contact number, and send it to us at info@itokenup.com

We regret that only shortlisted candidates will be notified.

Published on 28 September 2018

As Asia-Pacific’s leader in corporate and advisory services, we offer the opportunity to work across five regions, and the chance to collaborate with a multitude of Fortune 500 Companies, MNCs, Private and Listed companies. Our clients, team members, and community, are empowered to always learn, grow, and be proactive.

As a client-first company, we pride ourselves in being able to deliver innovative and technologically-driven services in a timely and accurate fashion. We are constantly on the lookout for creative individuals with the same determination and drive.  A BoardRoom team member should aim to make a meaningful impact on our clients, their colleagues, and their career. At BoardRoom, we want to help you to navigate the capital market and corporate services industry, bring your career to the next level, and equip you with the skills to be a trusted partner of our clients.

BoardRoom is looking for extroverted, highly dynamic, and energetic individuals to come join our exciting Corporate Secretarial Team.

Seniors / Corporate Secretarial Assistant

Job Title: Corporate Secretarial Assistant / Senior / Supervisor

Work Location: Boardroom Corporate & Advisory Services Pte Ltd

Job Specialization: Law / Legal Services

Employment Type: Full Time

Job Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Other corporate or ad-hoc duties as required.
• You will assist a Manager/Supervisor in handling a portfolio of clients, including liaising with auditors.

Job Requirements

• Possess a Degree/Diploma in Business Administration or Law.
• Holding or currently pursuing corporate secretarial qualifications CSIS would be advantageous.
• Prior experience in corporate secretarial work is a great advantage but inexperienced candidates are welcomed as well.
• Excellent written and spoken communication skills in English.
• Must be pro-active, a good team player and able to work independently.
• Able to work under pressure.
• Someone who is looking for long-term career growth prospects.

Candidates with relevant experience could be considered for a Senior / Supervisory role.

 Shared Registry Services Officer

Job Title: Shared Registry Services Officer

Work Location: Boardroom Corporate & Advisory Services Pte Ltd

Job Specialization: Law / Legal Services

Employment Type: Full Time

Job Responsibilities

• Develop an in depth knowledge of the clients, their industry, and key contacts.
• Provide high level of client service by communicating and servicing them proactively.
• Document client interactions in a contact / call report.
• Attend to stakeholders’ enquiries and process all submitted documents relating to SRS, ensuring that problems, errors and omissions are escalated and dealt with immediately in the most appropriate manner.
• Receive, check, sort, record and process all documents received from stakeholder (s) or lodging agent(s) or SRS Client Services in accordance with the necessary procedures.
• Process corporate actions, transfers, replacement cheques / certificates, proxy votes, and any other Client / Shareholders’ instructions.
• Support client Shareholders’ Meetings – Attendance Registration and Polling Services.
• Assist in reviewing processes and workflows to identify opportunities for Continuous Improvement.
• Ensure all duties are carried out according to department’s Standard Operating Procedures (SOPs).
• Work in conjunction with all colleagues in order to meet departmental quality standards and ensure a smooth flow of operation.
• Comply with Group and Company Procedures and Policies.
• Carry out any other duties / projects that may from time to time be assigned.

Job Requirements

• Well-developed organizational and time management skills
• Good verbal and written communication skills
• Basic MS Office skills
• Positive Disposition and Can-Do Attitude
• Strong interpersonal and communication skills
• Excellent client service and problem solving skills
• Ability to multi-task and maintain calm under pressure
• Ability to communicate effectively with a diverse level of individuals and handle efficiently situations ranging from routine to emergencies
• Able to work independently and under pressure
• Resourceful, meticulous and detailed
• Team Player and Adapt to Change

Corporate Secretarial Senior Manager

Job Title: Corporate Secretarial Senior Manager

Work Location: Boardroom Corporate & Advisory Services Pte Ltd

Job Specialization: Corporate Secretarial

Employment Type: Permanent

Job Responsibilities

• Responsible for ensuring that commitments to clients for listco and private limited are met with the utmost professional standards
• Responsible for ensuring client management, client retention and client base expansion. Responsible for overall client servicing of the team and accountable for any jobs lost due to controllable reasons, e.g., poor client service
• Possess an in-depth knowledge of existing and potential clients, their industry and key contacts
• Meet prospective clients and prepare fee proposals, including follow-through until the job is accepted (or rejected)
• Responsible for billings and WIP. Oversee credit control and prompt collection of debts for respective portfolio of clients. Work with Finance to follow-up on outstanding and doubtful debts, in order to increase collections
• Review fee and propose fee increase where appropriate
• Oversee preparation and co-ordination of the statutory books and documents, including submission of statutory forms and documents to the Accounting and Corporate Regulatory Authority (ACRA) and Inland Revenue Authority (IRA). For listed companies, necessary submission to, Stock Exchange and The Central Depository within the stipulated deadlines.
• Oversee daily operations of the respective team members and ensure all communications with clients are supported by e-mails, outlining agreed upon action steps, responsibilities and deadlines
• Participate in the preparation of budgets and forecasts and comparison with previous budget / forecasts
• Identify and recommend improvements to current policies and procedures, processes and client servicing arrangements in line with current business and regulatory practices and in line with industry practices.
• Assist the Director in daily operations
• Assist Director in strategic planning, recruitment and development of business unit’s performance. Contribute to the development and implementation of quality management strategies and plans
• Add-value at Managers’ meetings and assist Director in following-up assigned action items in a timely manner
•  Manage a team in the most efficient manner
• Involved in formal technical training for corporate secretarial staff
• Provide and organize training for other department’s staff on updates in the Listing Manual, Companies Act and/or Stock Exchange other rules which may impact other departments
• Groom, coach and train Managers to enable them to carry out their roles effectively and efficiently
• Identify a successor in line with Company’s for succession planning development and invest time in providing leadership training and mentoring
• Proactive in staff recruitment, development and career path planning

Job Requirements

• Minimum of an ICSA qualified Chartered Secretary or holds an LL.B degree or equivalent related qualification with twelve (12) years of relevant and related working experience
• Ability to Work in Harmony with Co-Workers
• Ability to build team rapport with a willingness to share knowledge
• Excellent interpersonal & negotiation skills
• Strong communication / presentation skills

Interested applicants may send their CV to claire.chen@boardroomlimited.com & joey.tan@boardroomlimited.com

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Published on 18 September 2018

Kinetica Pte. Ltd. is the corporate services arm of the regional law firm, Kelvin Chia Partnership.  Kinetica provides a range of services such as incorporation, corporate secretarial, tax, immigration, accounting, bookkeeping, payroll support, intellectual property registration, fund administration and business advisory services.

 Corporate Secretarial Executive (Singapore)

Responsibilities:

• Handling a full spectrum of corporate secretarial duties including company incorporations, preparation of directors’/shareholders’ resolutions for on-going corporate secretarial matters for clients, maintenance of statutory records and registers.
• Ensuring compliance with relevant statutory and regulatory requirements.
• Other corporate or ad-hoc duties as required.
• Assisting with employment pass applications for clients.

Requirements/Qualifications

• Minimum Polytechnic Diploma or equivalent.
• 2 to 3 years’ relevant work experience.
• Good communication and interpersonal skills.
• Well-versed in both spoken and written English.
• Organized, meticulous and result oriented personality who is willing to learn and improve.

Interested applicants are invited to email their resume stating current and expected salaries to kcpcareers@kcpartnership.com.

Only shortlisted candidates will be notified.

Published 18 September 2018

Location: Raffles City Tower, City Hall

We are a fast-growing leading Corporate Services firm with an extensive database of local and global clients. We are led by seasoned professionals (with many years of legal and accounting/tax training). Join our friendly and dynamic team of professionals today, for a fulfilling job with the potential for rapid career progression.

Position available: Corporate Secretarial Manager – Singapore

Salary: Attractive package commensurate with experience

Job type: Full-time

Responsibilities:

• Manage a large portfolio of clients including local and foreign companies
• Managing filing deadlines
• Ensure compliance with the statutory reporting requirements of the Singapore Companies Act
• Handle complete scope of corporate secretarial services including but not limited to company incorporation, filing of annual returns, e-stamping, drafting of board minutes and various resolutions (including resolutions for issuance of preference shares)
• Customer due diligence checks, following established company compliance procedures
• Liaising with accountants and tax agents
• To oversee/mentor a team of executives

Requirements:

• Able and willing to take responsibility in leading a team and managing a large client portfolio
• Minimum of 5 years relevant job experience
• Diploma or Degree from a recognised institution
• Strong grasp of regulations and proper corporate secretarial practices
• Experience managing a team
• Detail oriented and able to multitask
• Excellent English language proficiency, verbal and written
• Able to converse effectively in Mandarin
• Able to handle clients confidently and effectively
• Excellent team player
• Sound grasp of compliance requirements
• Capable of working under pressure
• Good attitude with the willingness to learn and progress in career

Interested candidates who wish to apply for the advertised position, please submit your resume to jobs@fastcorp.sg.

Only shortlisted candidates will be notified.

Published on 18 September 2018