Careers

Corporate Administrator, Client Services

Company: Mourant Governance Services (Singapore) Pte. Ltd.
Department: Mourant Governance Services
Location: Singapore
Employment Type: Full time

About us

We are proud to be a leading offshore law-firm led professional services business, advising many of the world’s leading financial institutions, corporations, public organisations, private equity houses and investment funds, as well as ultra-high net worth individuals and family offices.

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We have a strong sense of common purpose, where all our people are clear about our goals and the role, they can play in achieving them. We pride ourselves in providing accessible development opportunities to all our people in a team-spirited environment, where everyone feels like they belong and can thrive.

If you would like to join an ambitious and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you.

About the role

The primary focus of this role will be to provide ongoing assistance to the Governance Services team in respect of the high-quality administration of a portfolio of corporate clients as part of Mourant’s provision of corporate administration services.  This will include the client acceptance process, all aspects of the onboarding and ongoing administration and the termination of client entities.

You will provide support to the Governance Services team in respect of ongoing day to day operational matters.

You will work closely with colleagues and lawyers at Mourant, both in Singapore and overseas, on the day-to-day administration of client entities.

Be part of the governance services team in Singapore and contribute to the team in a manner that: (i) is consistent with the firm’s vision, values and strategy; (ii) is compliant with all applicable regulatory requirements; and (iii) meets best practice in corporate governance.

 Your primary duties and responsibilities will be to assist with the administration of a portfolio of corporate clients and ensure that client relationships and transactions are managed effectively and to a high standard in professional manner in accordance with the firm’s policies and procedures by, including but not limited to:

• Formation/registration of entities in Singapore
• Experience with formation/registration of BVI /Cayman entities would be a plus
• Experience with ACRA filings and maintaining statutory records
• Drafting minutes and supporting documents
• Maintaining entities’ information within the corporate services practice management database
• Maintaining entities’ minute books and transaction folders
• Work closely with the operations and compliance teams throughout the KYC process
• Liaise with clients to collect the necessary KYC Due Diligence information and documents
• Prepare necessary information according to the KYC documents received from clients for Compliance Team’s review, and to complete KYC profiles
• Ensure full compliance with relevant regulations and in-house policy in operations
• Attending training (physical or online) in accordance with the firm’s policies

 About you

 At least 3 years corporate administration experience with a Singapore law firm, fund administrator, accounting firm or a local CSP

• Able to review client constitutional and KYC documents for static and other KYC information update
• Familiar with MAS regulations in relation to ML/TF
• Good working knowledge of Microsoft desktop software. Knowledge of specialist industry software e.g. Viewpoint
• Detail-oriented, organised and strong sense of responsibility
• Attention to detail and able to work with minimal supervision
• Flexible, “can do” attitude
• Able to work under pressure and short deadlines
• Proficiency in English and Chinese (spoken)
• Good team-work spirit
• Able to work under pressure and meet tight deadlines
• Willingness to learn new system & processes
• Familiarity with Cayman Islands and British Virgin Islands due diligence requirements would be a plus
• CSIS member would be a plus

We are committed to providing an inclusive and barrier-free recruitment process. If you need this job description or the application form in an alternative format, or if you would like to discuss the recruitment process with our recruitment team, please email ashmita.chhabra@mourant.com.

We welcome conversations about flexible and agile working arrangements to support a diverse range of exceptional people to balance their personal circumstances and needs with business requirements, wherever possible. If you would like to discuss flexible or agile working with our recruitment team, please email ashmita.chhabra@mourant.com.