Careers

Take Your Career Further

Our people have been the key driver of success at UOB Kay Hian and its predecessor companies for more than a century. Our team of highly qualified and experienced staff has made the firm one of Asia’s leading securities trading and investment players. UOB Kay Hian is strategically positioned to tap the growth opportunities that this fast-developing region offers, and we are constantly on the lookout for bright and dedicated individuals to help us reach new heights.

With our commitment to nurturing talents, we offer you the opportunity to learn from the very best in this dynamic and challenging industry. You can also gain valuable regional exposure through our extensive distribution network that stretches across financial markets from Singapore to Canada, China, Hong Kong, Indonesia, Malaysia, Philippines, Thailand, the United Kingdom and the United States. If you are driven by excellence, UOB Kay Hian is for you.

Manager – Corporate Secretarial and Enterprise Risk

 Key Responsibilities

• Serve as named company secretary for the entities in Singapore including the listed entity
• Advise on corporate secretarial matters to ensure that the Group including the listed entity, update directors and shareholders on relevant changes in corporate regulations, complies with all statutory regulatory, corporate governance and sustainability regulations /requirements
• Organise and attend Board, Board Committees’ and Shareholders’ meetings, advising the board on corporate and administrative matters, as well as facilitating orientation and assisting with professional development as required.
• Ensure that all the directors and shareholders are informed of their statutory obligations such as the filing of annual returns.
• Maintain and update the company’s registers and minutes books.
• Administer, attend and prepare minutes of meetings of directors and shareholders.
• Keep company directors aware of the deadlines for annual returns and any other filings required by ACRA.
• Prepare/Review Directors’ and Shareholders’ resolutions and manage the circulation, approval and execution process
• Assist in the preparation of Annual Reports and Circular to Shareholders
• Prepare and release SGXNET announcements
• Liaise with external secretarial agent and share registrar to ensure timely filings with regulatory bodies
• Act as an Enterprise risk and culture coordinator/facilitator.
• Any other duties to be assigned from time to time

Key Requirements

• Possess professional qualifications eg Member of Chartered Secretaries Institute of Singapore
• 8 years of Corporate Secretarial experience with at least 5 years in-house experience in public listed companies or a large reputable organization / service provider
• In-depth knowledge of Companies Act, Code of Corporate Governance and SGX Listing Manual
• Experienced in facilitating and designing organisational wide risk reviews and drive risk culture.
• Meticulous, committed and organised individual with initiative
• Able to work independently and under minimal supervision

If you are interested, please write in to marjoriepwa@uobkayhian.com and indicate the position you are applying for.

 

Published on 19 September 2022

Senior Associate – Corporate Secretarial

OVERVIEW

Headquartered in Singapore, ASCENT Group is an Independent Global Fund Administrator that provides a full range of fund administration services for Alternative funds such as Hedge Funds, Private Equity Funds, Venture Capital, Crypto Funds, VCC, Retail Estate Funds, etc., which include reviewing fund constitutional documents from an operational perspective, help setting up the structure, providing tax and accounting services for the funds including financial preparation and calculation of net asset value. We also provide investor services for the funds that include KYC review, onboarding, calculation of return, and distribution of statements. All books and records are maintained on a robust integrated platform. ASCENT Fund Services is one of the fastest-growing companies in the fund admin space with 15+ offices in APAC and counting. Please note that ASCENT Corporate solutions is the sister company and corporate secretarial arm for Ascent Fund Services Singapore.

JOB DESCRIPTION

Reporting to the Head of Corporate Services or equivalent, you will be responsible for:

As a core member of our Corporate Services team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

• Handle a full-fledged of corporate secretarial works for a portfolio of fund and corporate clients.
• Maintain and update statutory Registers and ensure all statutory filings are made on a timely basis.
• Manage and update the secretarial client’s database and ensure all records are kept up to date.
• Perform due diligence check on clients and ensure the KYC procedures are properly carried out and documented in accordance with the legal and compliance team requirements.
• Set up and manage Corp Pass accounts for the clients and Ascent group of companies.
• Attend to work pass application, liaise with and follow up on all matters governed by the Ministry of Manpower.
• Attend to any ad-hoc tasks as may be assigned by the team and Management from time to time.

REQUIREMENTS

• ICSA/CGI qualification preferred or partially qualified.
• 2 – 4 years relevant working experience preferably from a corporate secretarial service provider.
• Able to work independently with a proactive and positive attitude
• Knowledge of Singapore Companies Act and ACRA bizfiling requirements.
• Good written, communication and interpersonal skills.
• Ability to multitask, prioritise and manage tight deadlines.
• Proficient in Chinese is essential to liaise with China and Hong Kong clients

To be successful in this role it is envisaged you are a motivated and self-driven individual eager to contribute and grow with the organization. Critical to your ability to perform these roles will be attention to details and team focus.

ASCENT offers modern and progressive work environment. You can expect to be challenged and offered a path towards future career growth.

Interested parties please send your full resume with availability and expected salary: asiyah@ascentfunds.sg

Published on 15 September 2022

Dentons Rodyk & Davidson LLP is one of Singapore’s largest full service law practices. Dentons Rodyk enjoys the distinction of being Singapore’s oldest law practice. Trusted since 1861, Dentons Rodyk has been a part of Singapore’s entrepreneurial history, having acted for the earliest local corporates and institutions, and having advised leading multinational corporations on their investments in Singapore.

We pride ourselves in being a responsible member of our community, contributing whenever possible, as an organisation and as individuals, to the less fortunate and needy. We will build on our longevity and success by continuing to provide strategic advice suited to our clients’ commercial and professional goals.

We will continue to provide effective global representation to support our clients’ growth and needs internationally. Above all, we value relationships. We will continue to build enduring relations with the people we work with and the people we work for.

 

CORPORATE SECRETARIAL ASSISTANT/EXECUTIVE

 Responsibilities:

• Handle all aspects of clients’ company secretarial matters (both listed and non-listed companies)
• Customer due diligence (on-boarding and on-going monitoring)
• Assist with incorporation of new companies, registration of foreign companies, etc.
• Prepare resolutions, minutes of meetings and ancillary documents
• Maintain Statutory Register and Minute Books
• Preparing & filing of notifications with ACRA, including converting Financial Information into XBRL format
• E-stamping of transfer forms
• Ensure compliance with the statutory reporting requirements of the Companies Act, Listing Rules, and Code of Corporate Governance 2018
• Perform any other secretarial duties and support as and when assigned

 

There are 2 positions available for Corporate Secretarial Assistant/Executive.  The requirements for both positions are as follow.

Requirement (Position 1):

• CGI Qualification (previously known as ICSA qualified)
• Preferably with relevant experience in legal firms or established corporate secretarial firms
• Good command of written and spoken English
• Proficiency in mandarin is essential to liaise with Chinese clients
• Must have good computer skills especially in Microsoft Word and Excel
• Positive working attitude with strong initiatives and a team player
• Detail oriented and able to multitask
• Self-motivated, independent and able to work well under pressure
• Fresh graduates or those currently pursuing the ICSA course would be considered for the Assistant position

Requirement (Position 2):

• Preferably with at least 2 years of corporate secretarial experience in legal firms or established corporate secretarial firms
• Candidates with experience in non-listed companies only will be considered
• Fresh graduate or students currently pursuing CGI programme (previously known ICSA) will be considered for the assistant position
• Good command of written and spoken English
• Proficiency in Mandarin would be an advantage as dealing with Chinese clients is required
• Proficient in Microsoft Word and Excel
• Self-motivated, independent and able to work with minimal supervision
• Positive working attitude with strong initiatives and a team player
• Detailed oriented and able to work well under pressure
• Candidates with XBRL knowledge would have an advantage

Please write in to weiting.leow@dentons.com and indicate the position you are applying for.

 

Published on 24 August 2022

 

 

 

The National University Health System (NUHS) is one of three public healthcare clusters in Singapore, and an integrated Academic Health System and Regional Health System that delivers value-driven, innovative and sustainable healthcare in Singapore.

We leverage our unique position as an Academic Health System to tap on the wealth of resources residing within the National University of Singapore (NUS). Through collaborations with NUS faculties, we are able to draw upon their academic, research and creative capabilities to develop solutions for existing and emerging health and healthcare needs.

As a Regional Health System, we work in close collaboration with community hospitals, general practitioners, family medicine clinics, nursing homes and other community partners to provide integrated care to the community.

With member institutions under one Academic Health System, NUHS creates synergies as a fully integrated cluster to provide seamless care, develop solutions for Singapore’s healthcare challenges and nurture the next generation of healthcare professionals.

We have vacancies for the following:

Assistant Director

NUH Board Secretariat

 Job Responsibilities

• Assist the HOD to ensure corporate governance framework remain coherent and relevant
• Review and update internal policies, procedures and manuals relating to governance and compliance
• Assist the HOD to manage the Board Secretariat team to carry out a full spectrum of company secretarial duties.
• Assist the HOD to manage the Board Secretariat to provide consistent and high-quality corporate secretarial support and documentations.
• Help oversee the secretarial duties of Board Committees’ Secretariat to provide corporate secretarial support and documentations for the respective Board Committees’ Meetings.
• Assist the HOD in its support to Board Chairman and Senior Management
• Being responsible for or helping to manage Board and Board Committee meetings

Requirements – Qualification Required and Area of Discipline

• Graduate of CGI (previously known as ICSA)
• Track record in corporate secretariat or related functions
• Job experience in large or listed company an advantage

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Minimum 10 to 15 years of related work experience in large or listed companies
• Good organisational, interpersonal and communication skills
• Meticulous, attentive to detail and process driven
• Able to multi-task, meet deadlines and work with minimum supervision as well as under pressure
• Ability to lead and mentor/coach junior team members
• Good analytical and organisation skills
• Excellent communication skills in both written and spoken and problem solving skills
• Passionate, can-do attitude, open to critical feedback
• Proficient in MS office, knowledge of corporate secretarial software, Pervasent Board App, ACRA, Bizfile and Charity Portal is an advantage.

 

Senior Executive

NUHS, Legal Office & Board Secretariat

Job Responsibilities

• Ensure compliance with Companies Act and Charities Act and other relevant statutory requirements
• Plan, organise and Physical Board/Committee Meetings, including preparation of meeting materials and Minutes Taking.
• Ensure Board proceedings/decisions are properly recorded and minute taking
• Support Head of Corp Sect, Board and Board Chairman
• Managing Board Secretarial physical and virtual records (minute books, statutory registers, board manual and shared folders)
• Managing Special Board Sect Projects (Eg. SOPs, Board Manual, Board Evaluation, Board Training & Development and Board Induction etc)
• Mentoring and Training junior corp sect team members
• All other related corporate secretarial support (including administrative duties)

Requirements – Qualification Required and Area of Discipline

• Possess a SAICSA Executive Diploma in Corporate Administration (EDCA) or a Degree equivalent
• Track record in corporate secretariat or related functions
• Job experience in large or listed company an advantage

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• More than 2 years of relevant experience in public company or service provider for Corporate Secretarial services
• Good organisational, interpersonal and communication skills
• Meticulous, attentive to detail and process driven
• Able to multi-task, meet deadlines and work with minimum supervision as well as under pressure
• Ability to lead and mentor/coach junior team members
• Good analytical and organisation skills
• Excellent communication skills in both written and spoken and problem solving skills

 

Recruiter: Nooraini Hamid

Email address: Nooraini_Hamid@nuhs.edu.sg

 

Published on 17 August 2022

 

Senior Executive, Corporate Secretarial / Office Management
Near Jurong East MRT Station

Responsibilities:

• Provide support to the CFO and Financial Controller on corporate secretarial matters including coordinating board and shareholders’ meetings and board papers.
• The scope of duties includes maintaining statutory records, filing statutory returns, complying with statutory requirements, and handling other company secretarial matters
• Providing the full range of company secretarial to ensure compliance of corporate governance and statutory filing requirements in Singapore
• Assisting in filing the legal, regulatory documents or commercial contracts as and when is required
• Handling office management jobs including secretary support to senior management, office purchase and office maintenance as well as backup functions to reception area
• Any other roles & responsibility as discussed

Requirements: 

• Diploma holder or preferably with CSIS (previous known as SAICSA)

• SAICSA/CSIS certificate may be waived if equivalent, extensive related experience can be demonstrated.
• At least 3 years of company secretarial experience in Singapore.
• Experience in power plant or energy or engineering related industry will be an advantage.
• Understanding of the Singapore Companies Act, and familiarity with regulatory policies.
• Excellent written and oral communication skills, as well as strong interpersonal and negotiation skills with a commercial approach to handle legal issues.
• Meticulous and analytical mind with strong initiative as well as the ability to multi-task, organize and prioritize work with minimum supervision to meet tight deadlines.
• Team player, flexible in multi-tasking and positive mind set.

Others:

• Work-life balance
• 5-day work week

Interested applicants, please forward your detailed resume with enclosed photograph including your last drawn salary, expected salary and availability to HR.SG@pacificlight.com.sg

 Please indicate the position that you are applying on the subject.

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates will be notified)

By submitting your personal data and/or resume to PacificLight (“us”) or to HR.SG@pacificlight.com.sg, you shall be deemed to have given consent to us collecting, using, and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to PacificLight Group of Companies (“PacificLight”) which includes PacificLight Power Pte. Ltd and PacificLight Energy Pte. Ltd. for this purpose. Please read our privacy policy here “ to promote easy accessibility.

Published on 29 July 2022

Company background

Our client is Asia’s leading business expansion specialist, with global knowledge and local expertise in business, corporate, investor, human resources & payroll, corporate trust & debt services, and governance advisory.

Due to business expansion, they are looking for different level of Corporate Secretary Professionals to join their organization, from Fresh Graduate to Senior Manager (Team lead) grade.

• Good career prospects
• Newly created position
• Attractive salary & benefits

Corporate Secretary

This is a unique role where you will manage a portfolio of clients comprising of public and private companies and providing them with an integrated package of corporate secretarial services and solutions to meet their varied business needs. This is an exciting opportunity to join one of the fastest growing and larger corporate secretarial firms in Singapore.

Manager, Senior Manager, Senior Manager (Team Lead)

The ideal candidate must be conversant with all aspects of corporate secretarial practice and should have experience in handling corporate secretarial matters of companies.

• Manage a portfolio of clients
• Provide advice to clients on corporate secretarial matters
• Provide good client service by ensuring clients receive prompt responses to requests and queries
• Ensure regulatory compliance in the corporate secretariat are met
• Support on ad hoc projects, legal research and compliance matters
• Ensure all communications with clients are supported with proper documentation and responsibilities to meet deadlines.
• Coach and review work of junior team members to enable them to carry out their roles effectively and efficiently
• Additionally for Team Leads, be responsible for team KPI and target

Requirements

• Qualified Chartered Secretary or LLB qualification with a minimum of 7-10 years’ experience in the Corporate Secretarial Field, with at least 3-5 years in a managerial role preferably in a professional firm

• Display strong leadership and people management abilities
• Strong command of languages
• Must have good interpersonal, communication (both verbal and written) and negotiation skills

 

Associate, Senior Associates

The successful candidate will be responsible for clients’ corporate secretarial duties.

• Handle all aspects of clients’ corporate secretarial matters (both listed and non-listed companies) in accordance with Companies Act, SGX Listing Manual and Code of Corporate Governance (where applicable)
• Assist with incorporation of companies, registration of foreign entities and limited liability partnerships
• Striking off companies
• Prepare resolutions, minutes of meetings and ancillary documents
• Ensure compliance with relevant statutory and regulatory requirements.
• Maintenance of statutory registers and submission of statutory returns to ACRA
• Perform any other secretarial duties and support as and when assigned

Requirements

• Degree / Advance Dip / Dip / CSIS Members / Graduate of CGI (Chartered Governance Institute, UK) or currently pursuing of CGQP course. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply
• Proficient in both spoken and written English
• Positive work attitude with strong initiatives and a team player
• Ability to take challenges and meet tight deadlines
• Independent, self-motivated and possesses good interpersonal skills
• Applicants with:

1. i) at least 2 years of relevant experience can be considered for the position of an Associate.
2. ii) at least 4 years of relevant experience can be considered for Senior Associate.

Assistant Associate (fresh graduate or less than 2 years experience)

The successful candidate will be responsible for clients’ corporate secretarial duties.

• all aspects of clients’ corporate secretarial matters (both listed and non-listed companies) in accordance with Companies Act, SGX Listing Manual and Code of Corporate Governance (where applicable)
• incorporation of companies, registration of foreign entities and limited liability partnerships
• Striking off companies
• Prepare resolutions, minutes of meetings and ancillary documents
• Ensure compliance with relevant statutory and regulatory requirements.
• Maintenance of statutory registers and submission of statutory returns to ACRA
• Perform any other secretarial duties and support as and when assigned company incorporation / striking off
• preparation of directors’ and shareholders’ resolutions
• ensuring compliance in accordance to relevant statutory requirements
• maintenance of statutory registers and submission of statutory returns to ACRA
• other ad-hoc duties as and when required

Requirements

• Degree / Advance Dip / Dip / CSIS Members / Graduate of CGI (Chartered Governance Institute, UK) or currently pursuing of CGQP course. Those who do not hold the relevant qualifications but with relevant working experience are most welcome to apply
• Proficient in both spoken and written English
• Positive work attitude with strong initiatives and a team player
• Ability to take challenges and meet tight deadlines
• Independent, self-motivated and possesses good interpersonal skills

If you are a good team player who meets the requirements of the above position, please email a detailed resume in MS Word format to:

diron.chua@wisenetasia.com

EA Registration No.: R1221016
WiseNet Asia Pte Ltd
Licence No. 11C5663
Tel: +65 6337 2231
www.wisenetasia.com

All applications will be treated in strictest confidence.
We regret that only shortlisted candidates will be notified.

 

Published on 6 July 2022